Repeat for each paragraph to be conditionally suppressed, remembering to advance the cursor to the end of the line in question before changing the last element of the condition and Inserting the result.!AND!.Ĭlick Insert, but do not close the dialog until all lines have been amended. To test for multiple conditions, use the operators AND and/or OR between the conditional statements, for example: Where the ‘!’ (NOT) character indicates the negative case and the square brackets delineate the condition.įor example, in our Points database the condition to test if the Last Name field is empty would be: Now click in the Condition box and enter the details of the condition that defines a blank address field. Select the Functions tab and then click on Hidden Paragraph in the Type column. Click again at the end of the first paragraph to be suppressed and then select Insert > Fields > Other.Unless you have changed it, the address uses the Default style. If the line spacing in the Addressee area is not satisfactory, you may wish to correct this before proceeding, by modifying the paragraph style associated with the address. Repeat this action for each data source address field. Press Delete to remove the new line and then press Return (or the Enter key) to insert a paragraph. Click at the end of the first data source address field.As the suppression of blank address fields depends on hiding paragraphs, not lines, you need to replace line breaks with paragraphs as follows. You will now see that address field separation is created by line breaks, rather than paragraphs. If these are not already visible, select View > Nonprinting Characters from the menu bar, or press Ctrl+F10, or click on the large paragraph icon in the Standard toolbar.
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